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Whether you want to share an existing EndNote database with others or build a new database as a team, both are very easy with Library Sharing.
How Library Sharing works
All participants need an EndNote desktop license and a connected EndNoteOnline account. The person who wants to share their EndNote Library with others first needs to synchronize their EndNote Library to their EndNoteOnline. Once synced, other people can be invited via EndNote Desktop to the Library Sharing. The others will receive an e-mail with a link to accept the sharing invitation.
Once accepted, the Shared Library can be opened in the invitee's EndNote desktop version.
How to set up an EndNoteOnline account on EndNote desktop
To create an EndNoteOnline account or connect your EndNote desktop application to an existing online account, open the EndNote Preferences (Windows: Edit EndNote menu, Macintosh: EndNote endnote menu) and select "Sync" from the list.
Click on "Enable Sync".
In the "EndNote login" window, use the "Sign up" button to create a new EndNote account, following the instructions on the screen. If you already have an account, you can continue to enter the access data ("EndNote Account Credentials") in the same window.
For more details, see How to create an account, or connect to, or elevate your EndNoteOnline to premium
How to sync your EndNote Library to your EndNoteOnline account
If you created an EndNoteOnline account using the process described above, go to EndNote>Library>Sync (in EndNote X9, you find Sync in the Tools menu) to Sync your Library to your online account. The first time you sync, this can take a while as the whole library needs to be uploaded.
In the Sync Status group to the left in the Groups panel, you can see the progress resp. the success of the synchronization. Here you can also compare the data in your local library and the data in your online account. The data should match if synced.
How to share your EndNote Library
Once you have controlled the Sync success, you can invite other people to share the library.
To share the library, go to File>Share in EndNote. In the opened share window, enter the invitees' e-mail addresses and click on the Invite button.
In the upper part of the window, you can see which invitees still have not accepted the invitation (pending) and who has accepted the invitation (member). Here you can also set access rights to the data (Read & Write or Read-Only).
You can invite up to 400 users to Library Sharing.
How to access a shared library
To access a shared library, you need EndNote installed and an EndNoteOnline account (see above for creating an EndNoteOnline account).
You will receive an invitation to Library Sharing via e-mail. Follow the instruction in the e-mail to accept the invitation.
To open the Shared Library go to File>Open Shared Library. Select the appropriate shared EndNote Library in the opened window, which will open in your local EndNote desktop.
More information about Library Sharing
You can share your Library with any user who has EndNote with an associated online account, regardless of where that version is used. There is no demand for a common network or organization.
Only one library can be synchronized to an EndNoteOnline account.
You can also access this library via www.myendnoteweb.com or the EndNote iPad app. Many libraries can be shared with you, but you can only share one library with others.
If you share a database, you can access it via your EndNote desktop installation, online or via your iPad. Libraries shared with you can only be accessed via your EndNote desktop installation.
You can revoke access to your EndNote library at any time by selecting File>Share in EndNote and selecting "Remove" after clicking the gear icon.
The Library Sharing works in conjunction with the EndNoteOnline Premium account. This two-year premium subscription is included when you purchase EndNote (or by upgrading).
From EndNote X9, it is possible to share individual groups; these groups can then be accessed in EndnoteOnline (NOT in EndNote Desktop).
From EndNote X9, it is possible to give users access with Read&Write or Read-only access.
In EndNote 20, a Library can be shared with up to 400 persons (previously 100 people).
No size limit in the cloud for the shared EndNote library.