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In this article you find the most commonly asked questions around NVivo Collaboration Cloud and the answers as provided by QSR International.
Will Collaboration Cloud cost extra?
Yes. Add-on Modules, including Collaboration Cloud, will be at an additional cost to the core NVivo license.
How do I use NVivo Collaboration Cloud? (workflow)
Invite Others To Start Collaborating On Projects
The purchaser will need to log in to the myNVivo portal and invite up to 4 other NVivo users through myNVivo to start collaborating on projects. Once users have been invited/assigned a seat, they will be able to open NVivo and log into Collaboration Cloud.
Log into Collaboration Cloud
All users, in all roles, log into Collaboration Cloud from within NVivo (Windows or Mac). They must be logged into NVivo with the correct profile and account for the Collaboration Cloud subscription. Log into myNVivo in NVivo
Within NVivo, click Collaboration Cloud on the Welcome screen or, if a project is open, Collaboration Cloud on the Modules tab in the ribbon.For details on how to invite users and access Collaboration Cloud in NVivo, workflows and collaboration roles, refer to Help for NVivo – Windows or NVivo – Mac.
Assign Administrators and Workspace owners
You will automatically be assigned the Administrator role when you purchase Collaboration Cloud. Administrators can assign Administrator and Workspace owner roles to users that are a part of their account. At least one user needs to be assigned as a Workspace owner to be able to create new collaboration workspaces.
- Open Collaboration Cloud from the Modules tab on the ribbon or by clicking Collaboration Cloud from the Welcome screen.
- On the Users screen, select a user and the desired role.
- Click Assign role.
Do users all need to be on the same operating system to use the Collaboration Cloud within NVivo?
Yes. For the time being, all users will need to be using the NVivo on the same operating system to be able to use Collaboration Cloud - either Microsoft® Windows®, or Apple® Mac OS®.
Will Collaboration Cloud work on previous versions of NVivo?
Collaboration Cloud is available with the most recent NVivo only and won’t be available on previous versions of NVivo.
Do you need an internet connection to access Collaboration Cloud?
Yes, you will need an internet connection to allow assigned users to ‘download’ and ‘upload’ changes to a project file. A user will be able to download a project file to work locally on their machine regardless of internet connection. Once the user has completed their work they will need an internet connection to upload the project with their changes.
How many users can use Collaboration Cloud?
We provide licensing options for Collaboration Cloud for up to five (5) users. If larger team environments are required then please contact us so we can confirm options and pricing with you.
What’s the difference between Collaboration Server and Collaboration Cloud in the new NVivo?
NVivo Collaboration Cloud allows small research teams of up to five users to collaborate on NVivo projects in a secure, cloud-based environment. Master projects are hosted in the cloud, and team members download the project to their computer or laptop to work offline and make changes. Once the work is done, changes are uploaded to the workspace so that contributions can be merged into the master project.
NVivo Collaboration Server is ideal for large teams all working in one central location, such as a lab or a research centre. It requires on-premise installation which means your data is stored within your organization’s own IT environment, providing added layers of security and centralized data storage and back up. Teams can work on projects at the same time, in real-time.
Are the cloud components of the new NVivo GDPR and HIPAA compliant?
Yes, both GDPR and HIPAA have stringent requirements so the new NVivo is compliant with both of these data security requirements.
Where is the data stored for the cloud components of NVivo?
Individual customers - For individual NVivo customers, data will be stored in one of four regional data centres employed by QSR. These regions are America, Europe, Canada and Singapore. The data centre geographically closest to the customer will be chosen as the default location.
Enterprise customers - Enterprise customers will be able to specify what data centre they wish to use. Should Enterprise customers decide not to specify a region, the region geographically closest to them will be selected by default.
Projects uploaded to Collaboration Cloud are kept indefinitely (unless deleted by users) while subscriptions remain valid.
Data cannot be accessed once a subscription expires—the subscription must be renewed to regain access.
If an expired subscription is not renewed within ninety days of expiration, the account—including all data—is deleted.
For further information refer to QSR's End User License Agreement.